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New Zealand Farming – Many Challenges but the Outlook is still Bright - July 2019

As we move into July the reporting season for agricultural businesses kicks into gear. This year the results will be mixed, with some farmers doing very well, while others will have struggled with increased on farm costs, a tough (dry) summer, a reduced dividend for Fonterra suppliers and for some, too much debt is also causing concern.

At the present time some farmers are struggling with a cashflow shortfall, and while this is common in winter, some are finding it difficult to get overdraft limits increased. We are spending a lot of time with our farming clients, as they work through getting their finances in order with the help of their bank and other farm advisors.

Tougher lending requirements are creating more hoops to go through for our farmers. This is mainly due to Reserve Banking requirements with the Bank revealing proposals late last year which could see the New Zealand banking sector requiring an additional $20 billion in reserves, in an attempt to position itself to withstand a one-in-two-hundred-year crisis. Rural bank managers are looking for good equity positions before approving additional finance, borrowers also need to ensure that budgets stack up with the ability to pay both interest and principal on any loans given out. In addition, borrowers need to be good communicators and show good results, business acumen and a history of reinvestment back into their business.

There is much being written and talked about regarding the effect of environmental considerations on the New Zealand agricultural sector. It is clear that both worldwide consumer demands and Government regulations are having a major effect on the agricultural landscape, and many of these requirements are still being worked through. These considerations have had a negative effect on rural property values which is causing concern for both lenders and farm owners.

Farmers also face labour and staffing challenges, increased compliance and administrative rules, along with increased costs facing their businesses.

Having said all that, on the plus side commodity prices remain strong, with sheep, beef and dairy prices all firm with the exception of wool. Global food demand has never been higher, and this is set to continue with the world population estimated to hit 10 billion by the year 2055. New Zealand has a population of approaching 5 million, but we produce enough food to feed 50 million. So as long as we can continue to farm in a sustainable way, our farmers still have plenty of reason to be optimistic about the future.

In the short-term winter for some is not much fun, but spring is only just around the corner and with newborn calves and lambs to look after and plenty of work to do both on and off the farm, our regions farmers will have plenty of opportunities to keep themselves busy, and their finances improving.

2019 Waikato Gala Dinner - Staff Achievements - May 2019

The Chartered Accountants Australia+New Zealand 2019 Waikato Gala Dinner was held on Friday 24th May. At this dinner three of the Bailey Ingham staff were recognised for their achievements, Jessica Quirk received her Chartered Accountant’s certificate, Donelle Burton her Associate Chartered Accountant’s certificate and Bridget Boshier received a milestone certificate for 25 years as a Chartered Accountant. Congratulations to all of you, we are so proud of you.

Farming Change of Seasons - IRD Upgrade - May

May is the month where the farming seasons wind down - cows are being dried off and excess stock is sold before winter, while sharemilkers and contract milkers that are moving farms prepare for gypsy day around the last weekend of May. For accountants the new tax and reporting season is now underway and it has been a busy time getting to grips with the new IRD computer system, along with payday filing and other changes that have been taking place.

IRD Computer System Upgrade

The Inland Revenue Department closed its call centre and online presence over the Easter and Anzac break in what was one of the biggest IT projects ever undertaken in the NZ Government state sector. 19.7 million taxpayer accounts were transferred from the IRD’s Legacy computer system to the new system known as START. According to the Inland Revenue Department the transition went extremely smoothly and as a result the key changes to our tax system for individuals are as follows:

  • The tax refund process is now automatic and between the 20th May until the 31st July, all wage and salary earners whose only income is from employment, benefit or bank interest, will receive refunds automatically. In addition, all refunds will be direct credited to the individuals bank account. People who make donations now have the ability to claim their donation rebate online.
  • The downside to the new changes is where wage and salary earners have tax to pay, this will be calculated automatically by IRD and an account will be sent out. If the amount is under $50 Inland Revenue Department will write the amount off, otherwise taxpayers (who don’t have a tax agent) will have until February of the following year to make the tax payment.
  • The MyIR system now looks a lot different to what it did before the upgrade. There are some teething issues such as PAYE amounts due not agreeing to the amounts that employers submitted and in addition, where taxpayers pay provisional tax on the same day that GST is paid, the online GST return pre-populates the provisional tax automatically, so tax payers need to check that they do not pay their provisional tax twice.

While there will be teething issues and people work around the new system, overall the changes that the Inland Revenue Department have been making, do make sense and in time both employers and employees are going to be much better off with a simplified and much more modern online tax system.

Generally farmers are in a good space at present with the payout holding up reasonably well, and sheep and beef commodity prices are also reasonably firm. Many farms have recovered well from the dry summer and look to be well set up going into winter. Our advice to all farmers and business owners is to get your financial records in to your accountant as early as possible, so that they can make a start on these. Ensure that you keep your bank informed if you are going to have a deficit and will require additional funding. Don’t leave this to the last minute as your bank manager will not like these kinds of surprises. Have regular discussions with your accountant and farm advisor regarding your plans going forward and ensure that your staff get adequate time off to refresh and spend time with their families before the new season gets underway.

April 2019 Update

April sees the start of a new financial year for many businesses and a number of changes have been introduced that will affect employers moving forward.

Minimum Wage

On the 1st April the minimum wage rate was increased from $16.50 an hour to $17.70 an hour. The starting out and training wage also increased from $13.20 an hour to $14.16 an hour. The Government has also set indicative minimum wage rates of $18 an hour from the 1st April 2020, increasing to $20 an hour from the 1st April 2021.

Employees must be receiving at least the minimum wage rate for hours worked, even when employees are on a salary. This may mean that an employee’s pay needs to be topped up at certain times of the year if extra hours are worked. Non cash benefits such as the provision of accommodation on the farm that form part of an employee’s employment package, are included when calculations regarding minimum wage are made.

Payday Filing

Payday Filing became mandatory on the 1st April. Awareness of Payday Filing is very high and most businesses that we have been dealing with are well equipped for the changes that are taking place. Payroll software is proving popular as it is linked to IRD’s systems to allow the payroll information to flow directly to them. Payroll software also allows employers to keep track of employees days off (annual leave entitlements), public holidays worked (and days in lieu owed) and payslips are automatically emailed to employees after each pay run.

Other Changes

On the 1st April the Domestic Violence/Victims Protection Act 2018 came into force on the 1st April. This imposes new obligations on employers. On the 6th May new legislation covers rest and meal breaks under the Employment Relations Amendment Act 2018. Also on the 6th May 2019, ninety day trial periods for new employees will only be available to employers with fewer than twenty employees.

Changes in the Pipeline

There has been much spoken and written about the possibility of a capital gains tax on residential property. Proposals have also been made regarding the ring fencing of losses from residential property investment. The Government’s tax working group is still working through the details, but it is clear that the tax breaks from residential property that investors have had in New Zealand for many years, are coming to a close. Another of the proposals of the tax working group is to increase the threshold for when provisional tax applies from the current level of $2,500 of residual income tax to $5,000 a year, which will be advantageous for many small business owners on lower incomes.

Providing Accommodation as a Business

The Inland Revenue Department have produced a number of consultation documents to explain the tax implications of renting out your home, or a room in your home, with a focus on Airbnb and similar operators. This includes short stay accommodation, boarders and other types of accommodation. In general, if you are making a profit from renting out your house or a part of your house, then this needs to be declared in your tax return as income each year. Costs and expenses incurred in providing this accommodation can be claimed.

Heading into winter the feed situation on farms has improved with some good early Autumn rain. The payout forecast looks positive for dairy farmers, while drystock farmers will also be hoping that prices hold up well over the next twelve months. Kiwifruit and other industries are seeing a real resurgence.

Banks and financial institutions are closely monitoring their customers results and financial position, and more than ever, it is important to plan and forecast for the year ahead to ensure that good progress is being made for all types of farming businesses.


Rural Update March 2019

Rural Update March 2019


This month is traditionally the busiest month of the year for accountants with the deadline for filing 2018 tax returns falling on the 31st of March. This also coincides with the last month of the financial year for most businesses which is also a busy time, and in addition, this year there is a significant change coming up in the way that businesses have to report their employees’ earnings and other details to IRD - this is called Payday Filing.


Payday Filing

By now all employers should be aware of Payday Filing which comes into effect on the 1st of April. All employers should now be registered for Payday Filing and have adequate systems in place to deal with the new requirements. In a nutshell, from April 1, whenever an employee gets paid, employers must notify the IRD within two working days if they file their payroll information electronically, or within ten days if the payroll information is filed manually on paper forms. Many employers that we are dealing with are signing up with payroll providers and intermediaries such as PaySauce, Xero Payroll, MYOB Payroll (or one of the many others that exist) or they are simply contracting out the work to bookkeepers and accountants.

It should be remembered that in 1986 there was a more substantial change to our tax system when GST came in (and we got through that!), and once Payday filing settles down it will become normal practice.


Climate Issues

The farming season was going very well for most farming types, up until the end of January with good commodity prices and farms with plenty of grass and supplements on hand. The last month or so however has seen particularly dry weather, and each farmer now needs to have their own plan that suits their current feed and stocking position. Meat works are now particularly busy and beef prices have come down by approximately 50 cents a kg for cattle, which equates to around $150 less that a farmer receives for a bull or a steer, or approximately $100 less for a boner cow. Prices are still at historically good levels however, and if farmers are feeling the pinch then it is still the right decision to destock, with not a lot of rain forecast on the horizon. A lot of dairy farmers have moved to once a day milking to deal with the dry weather.

Our advice, as always, is to talk to your consultant and farm advisors and chat to the neighbours about what they are doing. Everyone is feeling the heat.


Rural News

The Farmers Weekly and Country News are full of articles regarding more regulations for farmers to deal with, compliance issues, healthy rivers and capital gains tax. Some of these matters will have to be addressed in time. We note that Federated Farmers are calling for stock agent companies to be regulated and we generally support this, as like lawyers, accountants and real estate agents, they do handle a lot of money and should be subject to money handling requirements. The large number of (perfectly honest) livestock agents that we deal with would, I’m sure, support some sort of regulation, as it gives them some guidance to work with as well.


Capital Gains Tax

We believe that the proposals on capital gains tax will get substantially ‘watered down’ and many organisations will be making appropriate submissions to the government. Some form of capital gains tax is inevitable, but in the medium term we do not see a lot of potential for an increase in rural land values, as these are currently at historically high levels anyway. As these are the values which will be used as a base to measure future capital gains we generally don’t see a big issue for current farm owners. But watch this space…



Article by Cheyne Waldron

Chartered Accountant

Bailey Ingham Ltd


Payday Filing Newsletter - Dec 2018

From 1st April 2019 Payday Filing of employment information to Inland Revenue becomes mandatory. This change will affect everybody who employs staff. If you have some time over the Christmas break, you may like to consider how this affects you. However, we request that you do not ring us about this until after the 14th January 2019 when we are back at work.

What is Payday Filing?

  • This is the requirement to send the pay details of your employees to the Inland Revenue Department (IRD) every time you pay them. This will replace the current PAYE return that you file once a month (twice a month for large employers). For example, if you pay staff on a weekly basis, you will need to provide this information to IRD every week.
  • You will also need to provide employee details for new and departing employees to IRD. This information must be provided before any new employees’ first payday and includes
    • Start and end date of employment
    • IRD number
    • Contact details
    • Date of Birth (if provided to you)
  • How often you pay your PAYE etc is not changing – this will still happen on the 20th of the month following wages payments (or twice monthly for large employers)


Quick Summary:

Your business can deal with Payday Filing in one of four ways:

  1. Using a manual payroll system filing paper returns to IRD (only available to employers who pay under $50,000 in PAYE and ECST)
  2. Using payroll software
  3. Using a PAYE intermediary (this will generally be through a software provider)
  4. Instructing Bailey Ingham to manage your payroll and IRD filing obligations.


Following is more detailed information on the IRD requirements and the options available to you.

Payday Filing Options:

Paper Based

  • This option is only available to Employers with less than $50,000 PAYE & ECST deductions per year.
  • Payday information may be submitted on paper forms to IRD within ten working days. This must reach IRD in this time – so postal times need to be considered
  • These employers do have the option of paper filing twice a month – on the 15th and the end of the month.

Electronic Filing – three options:

  1. Direct from Payroll Software
    1. This requires payday filing compatible software. There are many providers who offer this. (See below)
  2. File upload via myIR
    1. Similar to the existing ir-File process that some of you may currently be using
  3. Onscreen via myIR (employers will manually key in information)

If you file electronically you must do so within two working days of the payday.


Making Payroll Easier:


Payroll Cycles

Review how often you pay staff. We have clients who pay staff several times during a month. For example, they may pay some staff weekly, others fortnightly and then some twice monthly. In addition, they may pay casual workers on an ad hoc basis. This potentially could mean that you are having to submit information to IRD many times during a month. We suggest you bring all staff into line, so they are all being paid on the same day and pay cycle, For example it may suit your business and employees to pay everyone fortnightly on a Tuesday. Thus, you will only need to payday file once every fortnight. We also suggest that you don’t pay your employees on a Monday – as there are several public holidays that fall on a Monday.


Use Payroll Software

There is a wide variety of products on the market to choose from. Most of these are web based and therefore do not require downloading onto your computer. One of the key benefits is that, when used properly, leave calculations become much simpler.

With the introduction of Payday filing, payroll software has become even more attractive. With many of them, once you have completed a pay run for your employees, you will simply be able to file the payday information with IRD by pushing a button.

There are many payroll software packages on the market – and it is important that you choose one that suits your business best. If you are already using an accounting software package (like Xero or MYOB), we suggest that you explore the options they offer, as many payroll packages will integrate with the accounting software. Many will offer free trial periods for you to get a feel for how it works. It is important that you have a good understanding of what cost is involved with each one. The price is usually determined by the number of employees you have. We have given an indication of the price in this newsletter, however please note that these may change, depending on your circumstances.

Here are some that we suggest you look at:


We have found this software to be quite suited to farming payrolls. It has the ability to enter hours worked each day which is useful for public holiday calculations. The cost is $5 per pay run plus $1.89 per payslip plus bank fees and GST.

MYOB Payroll Options

MYOB has several different payroll software packages. If your payroll is relatively straightforward MYOB Essentials is probably suitable. The cost is $30 per month for up to 10 employees plus bank fees and GST. If you decide to use MYOB Essentials we may be able to get this at a discounted price for you.

Xero Payroll

The cost is $10 per month for one person + $1 per month for each additional person. You do however have to have a Xero accounting subscription also. If you do decide to use Xero, we may be able to get this for you at a discounted price.

Smart Payroll

This is one of the most popular payroll packages in New Zealand. The cost is $20 monthly plus $0.99 per payslip for 1–5 employees plus bank fees and GST


PAYE intermediaries

Many of the software companies use PAYE Intermediaries. This makes the payroll process even easier. Once you have entered all your employees’ information and pay details an intermediary will do the following:

  • Deduct the total gross wages from your nominated bank account
  • Pay net wages to your employees
  • Email payslips to your employees
  • File all necessary paperwork with IRD
  • When your PAYE and other deductions are due to be paid to IRD, it will pay this directly (eliminating the need to for you to calculate what this payment should be and remembering to pay it.)

This may not suit all clients for cashflow reasons but is worth considering.


Services We Provide

At Bailey Ingham we manage the payroll for a number of clients. We are in the process of updating our systems in preparation for Payday Filing. If you would like us to manage your payroll, please contact:

  • Donelle Burton
  • Rosemary Johns
  • Lauren Hill
  • Bridget Boshier

We will shortly be updating our website with more information about Payday filing and links that may be useful.

Should you wish to email us about payroll – please do so at                                          This email address is being protected from spambots. You need JavaScript enabled to view it.     

Keep an eye out for information from the Inland Revenue Department. They are sending information out regularly and this will explain further what you need to do to meet your Payday filing commitments. You can visit their website for further information via this link


A Final Word

Unfortunately employing staff has become increasingly complex in recent years. Payday filing will make it a little more difficult in the short term. However, like the introduction of GST, Kiwisaver etc, it soon becomes a regular part of doing business. We are sure there may be teething problems initially, however we will be able to work with you to resolve these. We are confident that if you start using payroll software, you will quickly see the merits in using this rather than a manual system.

Please feel free to contact us in the New Year if you do have any queries.


Farming Update December 2018

Late Spring and early Summer has seen plenty of rain across the country. Good grass growth has kept farmers and contractors busy, and with Christmas just around the corner, there is a lot to think about both on and off the farm.

Pay Day Filing

Our office has been receiving calls from clients on a daily basis regarding the introduction of Pay Day Filing, which is compulsory for every employer from the 1st April 2019. The introduction of Pay Day Filing is one of the biggest shake ups facing employers in recent times. In a nut shell, the main changes are as follows:

  • That instead of filing an employer monthly schedule (IR348) every month, employers will file employment information every pay day, in line with the businesses payroll cycle.
  • Employers will have two main ways to file their payroll information with the Inland Revenue Department. This is through either filing electronically through Inland Revenue’s MyIR online services, or employers can file by filling out paper returns and sending this information in to Inland Revenue.
  • If you file electronically, then payroll information needs to be filed with IRD within 48 hours of paying an employee. If you file by paper, Inland Revenue needs to receive your information within ten working days after pay day.
  • Paper filing is only available if PAYE deductions are under $50,000 per annum, over that amount employers must file electronically.
  • Employees deductions such as PAYE, KiwiSaver, Student Loan, Child Support etc will continue to be paid to the Inland Revenue Department on the 20th of the following month (although some large employers will continue to have to pay twice a month, like they currently do).

Making Payroll Easier

Employers should consider whether they would be better off using a payroll software system to help with the administration and making the book work easier. There is a wide variety of products on the market to choose from. Most of these are web based and therefore do not require downloading onto your computer. One of the benefits of using a payroll software package is the way that annual leave, holiday pay and sick day entitlements and calculations can be done at the press of a button. Currently this sort of thing, for employers using a manual system, is prone to error and can be very difficult to calculate correctly. Record keeping involves a lot less paper, with employee and payroll information uploaded into the ‘cloud’.

Payroll Intermediaries

Another option for employers is to use a payroll intermediary. By using an intermediary, they take care of the IRD filing requirements and administers the payment of PAYE and other deductions to Inland Revenue. When using an intermediary, once employee information (remuneration package, tax code etc) is set up, the actual administration and payment of wages is reasonably straight forward. Most employees on farms are paid on a salary basis, so it is simply a matter of entering in any sick days or days off. Some payroll systems use an app which can be downloaded for employees who are paid on an hourly basis to enter their hours. The employer can then authorise these or they log in and enter the hours themselves. With days off and sick days entered each week, annual leave calculations can be done at any time at the press of a button. Pay slips are generated and can be automatically emailed to the employee. Customer service from the intermediaries that we have dealt with has been on the whole very good, with most intermediaries using a New Zealand based help line to assist with any queries or issues.

Some farmers and business people will prefer to continue dealing with their accountant for their payroll administration. Your accountant understands your business and is able to give payroll advice and a more personal service. Bailey Ingham, like many other firms, have been gearing up over the last few months to assist farmers to deal with the changes that are taking place.

Dairy Farm Values

A talking point that comes to mind as I write this article, is the discussion around the difficulty in selling farms in some areas, particularly in the dairy sector. It appears that the uncertainty facing the agricultural sector in regards to the drop in the dairy payout, environmental issues, Mycoplasma Bovis disease, along with compliance and health and safety issues are having a definite effect on farm prices. Some farmers that were thinking of selling are now deciding to hold off for the time being. Some are considering other farming options such as the option of 16-hour milkings, which can take away a lot of stress for both livestock and farmers alike. There is certainly plenty to think about and there are options to make life on the farm easier. The importance of having a good team around you to discuss options and alternatives is just as crucial as ever.

I would like to take this opportunity to wish all farmers and business people a happy, safe and stress-free Christmas and New Year.

New Zealand’s Top Accounting Firms Ranked

Each year accounting firms in New Zealand are ranked according to their size, along with rankings for revenue, as well as pro bono work. As you will see from the attached link that appears on the website, Bailey Ingham Limited rank 19th in New Zealand for size. We also rank 4th in New Zealand for regional firms and 1st in New Zealand for pro bono work. As you will see from the attached article, Bailey Ingham record over 1,500 hours of pro bono work a year, which works out at over 500 hours a year per partner, topping the list for accounting firms in New Zealand.

We note that Bailey Ingham currently have 55 staff on its payroll throughout our three offices, whereas the survey results show total staff of 42.

Anti-Money Laundering and Countering Financing of Terrorism Act

Anti-Money Laundering and Countering Financing of Terrorism Act


Phase two of the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 (AML/CFT) means compliance for most accountants, beginning on the 1st of October 2018. Accountants are obligated under the Act to meet a number of requirements to help combat money laundering and terrorist financing and to help police bring the criminals who do it, to justice. The AML/CFT Act Phase 2 affects accountancy firms like Bailey Ingham Ltd because the services accountancy firms and other professionals offer may be attractive to those involved in criminal activity.

From the 1st of October 2018 Bailey Ingham, along with other accountancy firms, must assess the risk they may face from the actions of money launderers and people who finance terrorism, and must identify and report suspicious activity. To make that assessment Bailey Ingham needs to obtain and verify information from prospective and existing clients about a range of things. This is part of what the AML/CFT Act calls Customer Due Diligence.

Customer Due Diligence Requirements

Customer due diligence requires an accountancy firm to undertake certain background checks before providing services to clients. Accountants must take reasonable steps to make sure the information they receive from clients is correct and so we will need to ask for documents that prove this.

From the start of October, we will need to obtain and verify certain information from clients to meet these legal requirements. This information includes a client’s full name, date of birth and address. To confirm these details documents that we will be asking clients to provide will be:

  1. Drivers licence or birth certificate
  2. Bank statement or utility bill (less than three months old showing a client’s current address)

For companies and trusts we will need to obtain information including these details for all Directors, Shareholders, Trustees and named beneficiaries.

For certain clients or activities, we may also need to ask for further information. This may include information confirming the source of funds for a particular transaction.

How this affects Bailey Ingham clients:

Our engagement letters have been modified to include a section on the Anti Money Laundering and Countering Financing of Terrorism Act and the information that we need to obtain. We will ask all new clients to fill out forms and provide information. We will have forms for clients to fill out in the following situations:

  1. When a new client joins the firm.
  2. Whenever we become the registered office for a company.
  3. Whenever we form a new company.
  4. Whenever we become the independent trustee for a Trust.
  5. When an existing client starts a new business activity or introduces substantial funds into their business.

In addition to this, Bailey Ingham Limited has registered with the Department of Internal Affairs. This is so that we can report suspicious transactions if they occur. All accountancy firms must appoint a Compliance Officer, and for Bailey Ingham Ltd, Cheyne Waldron (one of the firm’s directors) has taken on this role. Bailey Ingham has completed a risk assessment and produced a AML/CFT Programme Manual with policies and procedures to help our staff comply with the Act.

While we understand that the vast majority of our clients and New Zealanders in general are honest, law abiding citizens, New Zealand as a country needs to play its part in tackling this world-wide problem.

Please discuss any issues or queries you may have with one of our friendly staff or partners – we would be pleased to assist and answer any questions you may have regarding the changes taking place.

Introduction of Pay Day Filing for Employers - September 2018

Waitomo News Article September 2018 - Introduction of Pay Day Filing for Employers


Over the past month all farmers and other businesses in New Zealand that employ staff would have received information from the Inland Revenue Department about the introduction of pay day filing.

From the 1st April 2019, instead of filing an employer monthly schedule (IR348) once every month, employers will now be required to provide (file) employees’ earnings information every pay day to the Inland Revenue Department.

The Inland Revenue Department are introducing pay day filing to reduce the long delay for some of the earnings information that it receives about wage and salary earners. Currently where an employer files PAYE information on the 20th of the month, some of this payroll information can be over forty days old as it relates to the previous month. The Inland Revenue use peoples’ earnings to calculate Child Support, Working for Families and other entitlements. Pay day filing will mean that the Inland Revenue Department are kept up to date with what people are earning on a weekly basis and therefore Child Support and other information will be calculated in a much more timely and accurate manner.

If an employer’s annual PAYE and ESCT (employer superannuation contribution tax) are greater than $50,000 a year, then the employer will need to file their weekly pay day and monthly information electronically, through MyIR, or by using compatible software. Those employers that have annual PAYE deductions of less than $50,000 still have the option of paper filing. In addition, all employers will now be required to provide new and departing employees address information, as well as their date of birth to the IRD.

Most large businesses already use a software provider (payroll program) to assist with their wage and PAYE requirements. Certainly, since the advent of KiwiSaver, which has increased the complexity of managing payroll, there has been a large increase in the number of farmers and businesses that are using payroll software or a tax agent. Software providers are now getting geared up so that they will be able to file pay day information at a touch of a button and for this reason it is likely that going forward, most businesses will be better off using a software package to assist with their wage and PAYE processing.

One thing that hasn’t changed is that businesses will continue to file employer deductions and pay the PAYE and other deductions over to the Inland Revenue Department on the 20th of the following month.

Payroll can be a very time consuming and tricky aspect of business administration, and many accountants and bookkeeping organisations are well placed to assist employers with the changes that are going on. Talk to your accountant or payroll provider to ensure that you will be ready come the first of April.

Our Taumarunui office is on the move!

As from the 16th July the Taumarunui office will be operating from 29 Hakiaha Street (between Bike Torque and Property Brokers).  The phone number will remain the same 07 895 7312.

The Taumarunui Office hours will be:

            Monday           8:30am to 4:00pm

            Tuesday           Closed

            Wednesday     8:30am to 4:00pm

            Thursday         8:30am to 4:00pm

            Friday              8:30am to 4:00pm


Jayne Adams becomes an Associate Director - April 2018

The Directors of Bailey Ingham are proud to announce that Jayne Adams has become an Associate Director of the firm, effective from 1 April 2018.

Jayne Adams works as a Chartered Accountant at Bailey Ingham in Otorohanga and manages their Taumarunui office. She has a rural background working in agriculture both overseas and in Te Kuiti and has worked in different local businesses giving her a diversity of experience.

Jayne is married to Chris and they live at Kopaki where they own a sheep/beef farm. They have four grown up daughters, who they have encouraged to make the most of their opportunities and all have undertaken tertiary education.

While raising her family Jayne went back to tertiary studies, this was challenging at times but she was fortunate to have great support from her family. Her qualifications include a Bachelor of Business majoring in Accountancy, Associate Diploma in Agriculture and a Bachelor of Applied Science majoring in Information Systems and Technology.

Her role at Bailey Ingham can be both challenging and fulfilling. It is a diverse type of work which involves working closely with the clients to assist them with their taxation and general business requirements. It is enjoyable working in communities like Otorohanga, Te Kuiti and Taumarunui as everyone is very friendly and most people know each other. Bailey Ingham provides accounting and business services plus offers great support to the local community.

Dealing with and adjusting to Change - March 2018

Recently in our office we have had a number of discussions with people involved within the agricultural sector, from farmers through to farm consultants, as well as other professionals such as solicitors, bankers and other chartered accountants. These discussions have revolved around the changes taking place that are affecting all aspects of society and the economy, but in particular the agricultural sector.

We have seen in the past ten or so years huge changes in climatic conditions, regulatory and environmental changes and challenges; changes in the economy, including within New Zealand and overseas; international pressures and influences; changes in labour supply and issues affecting that; health and safety; online information and social media; and in addition, personal circumstances have changed with people requiring more flexibility, time off and changes to their working hours.

What all this means for our farmers today is that they require additional flexibility within their farming systems, to adapt to and respond to these changes.

One such discussion I had regarded a dairy farmer in the Waikato who was considering installing an in-shed feeding system. The farmer had been putting off this for over ten years, worried about the cost (which was totally understandable). When the farm had originally been purchased, a decision was made not to install in-shed feeding systems as the farmers type and style of farming did not warrant this. Ten years later the farmer has now made the decision to adjust his farming system due to changes in the availability of labour, the changing climate, health and safety issues and labour costs regarding the use of feed pads etc, and the additional flexibility that it will provide for his farming system.

What this means is the farmer did not necessarily make the wrong decision ten years ago, however circumstances do change and what was right ten years ago is not necessarily right today.

As accountants we see businesses from all areas of the spectrum, needing to develop to move forward in todays world. Business owners today require more visibility of their numbers than they ever did before. Online programs like Xero, Cash Manager, MYOB, just to name a few, are now the way forward for many people, giving them instant access to monitor their results and compare these to the budgets that have been set at the start of the year. The role of the accountant has been changing for a long time from that of a book keeper, to a business advisor. Not only are accounting systems changing, but people are looking at their business structure and utilising more flexible structures such as Trusts, Companies and Limited Partnerships. There are several advantages that these structures give over the traditional farming partnership.

It is normal human nature to resist or be wary of change. Modern business and farm owners should consider that change is not necessarily a bad thing, and that all stake holders in a business need to be carefully considered and their views respected when making decisions going forward. Good advice and assistance from professionals like chartered accountants can certainly help in the decision making process.

Property Transactions and Tax

Much has been written in the media about the recently implemented ‘Bright-Line Test’ which has been introduced by the Government as a tax on residential property purchased on or after 1 October 2015. Under the new Legislation if residential property is sold within two years, then the seller may have to pay tax on any gain made.

This article discusses property transactions in general. Property tax can be a grey area and the tax treatment of different property transactions will depend on their individual circumstances.

Dairy Farmers - Is there light at the end of the Tunnel?

August was not a good month to be a dairy farmer, with Fonterra slashing its forecast milk payout to $3.85 per kilogram of milk solids, down from its previous forecast of $5.25. This followed Open Country Dairy, New Zealand’s second largest milk processor, who reduced their payout forecast to under $4 in July.

The reasons behind the fall in prices are well known, and are mainly to do with supply and demand - too much supply globally and simply not enough demand. International dairy prices had fallen to their lowest level in the 7 year history of the Global Dairy Trade auction, and at a payout of $3.85, dairy farmers are predicting large losses for the current season. Dairy New Zealand is suggesting that the average dairy farm owner will lose up to $250,000 this season, though this won’t be the case for everyone. Every farmer’s situation is unique and financial results will depend on each farmer’s cost of production, debt levels and the actual production that they achieve.

While farmers are very resilient people, this is a very difficult time for those involved in the industry. Particular focus should go on the following:

  • Understanding your current financial position and the areas that need addressing
  • Increasing income (through production) where possible, by better farm and pasture management
  • Decreasing and deferring certain costs without adversely affecting farm and herd values. Focus on what you can control in the farm business.
  • Continuing to pay your accounts on time. Farm servicing businesses are also feeling the pain right now. Remember that they have to pay wages and pay for stock each month.
  • Look after yourself and help others wherever possible. Employees will be feeling the strain during this busy time, while sharemilkers and contract milkers will be the same and in addition will be under financial pressure. Ensure you have good support networks in place and advisors you can talk to.
  • Communicate often with your advisors, employees, your accountant, bank manager, family and other stakeholders. There is nothing wrong with asking for help and advice.
  • Remain positive, but realistic. Don’t be afraid to make hard (but well-informed) decisions, sooner rather than later. Make sure you have a plan.

Many of the farmers that I have talked to are lowering stock rates to reduce feed costs wherever possible. There will be far more focus on per-cow rather than overall production. Most farmers will be taking a targeted approach to fertiliser, which for one season, shouldn’t have too much impact on future production. Capital expenditure and repairs and maintenance will be deferred, and farmers have to be realistic about what personal expenditure they can afford in the next 12 months until cashflow improves. Many sharemilkers will require assistance with the possibility of sharing costs or assisting with cashflow over winter.

Good news may not be too far away, however. Some analysts now believe that the slump in dairy prices might be coming to an end, and this has been backed up with the latest two Global Dairy Trade auctions showing a rebound in prices. The lower kiwi dollar and lower interest rates will also assist New Zealand farmers. Commodity prices are cyclical and indications are that the current season may be one where the final payout ends up higher than what is currently predicted.

Medium and long term the outlook is still positive for agriculture but for those in the dairy industry this season will surely go down as one of the toughest on record. Those that survive (and the majority surely will), will come through this stronger than ever and better prepared for whatever comes at them in the future.

Dairy Farmers

Dairy Farmers – Plan for the Worst & Hope for the Best

Fonterra’s recent payout cut to $4.50 per kilogram for the current season is another kick in the guts for our nation’s dairy farmers. While the $4.50 is a forecast at this stage, it appears that it is unlikely to increase before the final payout is announced later in the year. Most experts are picking that next season’s dairy payout will not be significantly higher and this will cause further cash flow problems for farmers over the next year or so.

When thinking about the current situation facing dairy farmers, my mind went back to an article that I wrote in May 2003 when farmers faced a similar position. What I wrote then and what still applies today is that farmers must have a plan in place in order to get through the next couple of seasons intact.

Bridget Morgan becomes an Associate Director

The Directors of Bailey Ingham are proud to announce that Bridget Morgan has become an Associate Director of the firm, effective from 1 April 2015.

Bridget’s relationship with Bailey Ingham began in 1985 when she completed a week’s work experience while in the 7th form at Te Kuiti High School. She was head girl in her final year. After completing her studies at the University of Waikato, Bridget has worked for Bailey Ingham ever since apart from a two year stint working in the United Kingdom.

Tax not the only consideration for Accountants

As Chartered Accountants in the rural sector we consider a lot of factors when we prepare a set of accounts and file tax returns for our farming clients. One of the things that is very important is viewing the client's entire family situation, not only in the respect of saving tax but also ensuring that other entitlements and savings are considered. We also need to read the market, look at where incomes are going in the future and plan accordingly. Some of the things we look at are discussed below.

2014 - A Year of Contrasting Fortunes

With Christmas just around the corner it is time to reflect on another year which seems to have come and gone very quickly. And how the fortunes have changed for our regions farmers over the past twelve months. The start of the year saw dairy prices at all time highs with Fonterra forecasting an $8.30 payout (which ended up even higher), beef prices remained flat at $4 and lambs were averaging $90.

Since then the demand for sheep and beef, particularly from the United States has resulted in export beef prices hitting their highest levels in twelve years. Lamb prices are around $100 and wool prices have also increased. Sheep and beef farmers are heading into 2015 with renewed optimism. On the downside, the dairy sector has seen a swing of fortunes that no one really predicted. Key economies like China and Russia have stopped buying with the milk payout plummeting to below $5. Volatility continues to plague the dairy sector which makes forecasting and budgeting extremely difficult.

Farming Feature - Oct 2014

Outlook Positive for Sheep & Beef Farmers

Record prices for beef, improved lamb price forecasts and a kind winter and early spring have Waikato and King Country drystock farmers well placed for the season ahead. Beef prices have been rising for five consecutive months and are now at record highs - currently up 41% since April. Beef and Lamb New Zealand's new season outlook is forecasting lamb prices to lift 5% to an average of $103, up from last season's $98, while wool prices have lifted between 50 cents and $1 per kilo in the last twelve months.

Beef prices in particular have been driven by huge demand out of the United States where farmers have come through two droughts and cattle numbers have dropped. Elsewhere in the world the demand for protein continues to increase. In addition the weakening New Zealand dollar is helping our farmers with the US dollar trading at 77 cents, down from 88 cents in July.

North King Country Farmer - Aug 14

Keep a Close Eye on the Finances

The drop in the forecast dairy payout means that farmers are going to need to look at their finances even more closely over the coming season. Cash flow forecasts need to be updated at a milk price of $6 per kilo which is a drop of over $2 from last season. This will have a significant effect on farmers spending and will have a flow on effect for service providers and retailers in rural areas.

2014 Farmers Party

Bailey Ingham organise the annual Farmers party. Photos from the 2014 event:

Waitomo News - Record Keeping - May 2014

Employers: Is Your Record Keeping Up To Scratch?

Many farmers would be aware of the action that has been taking place in the dairy sector focusing on employer maintenance of accurate time and wage records by the Ministry of Business, Innovation and Employment's (MBIE) Labour Inspectorate. Between December 2013 and April 2014 the Labour Inspectorate (previously known as the Department of Labour) visited 44 farms finding that 33 were in breach of employment laws. The Ministry has been taking action against farmers that are not complying with the legal requirements with non-compliance attracting fines of up to $10,000 for an individual and $20,000 for a company. Most of the breaches relate to insufficient record keeping and breaches of the minimum wage. It has become clear that this is an area that many farmers need to improve on and the start of the new season is a good time to make this happen.

North King Country Farmer November 2013

Taxing Times Ahead for Dairy Farmers

The higher dairy payout brought about by an improvement in commodity prices and general economic conditions has been good news for the economy and particularly dairy farmers who will have higher incomes in the current season. While each taxpayer’s position is different, in general most dairy farmers will need to start thinking about provisional tax and acting accordingly to ensure that they don’t end up with a large debt owing to the Inland Revenue Department as well as costly Use of Money Interest charges.

North King Country Farmer January 2014

Make Hay While the Sun Shines

The current farming season may go down as one of the best ever in recent memory with high commodity prices and excellent weather conditions combining in what should be a bumper season for many in the agriculture sector.

When things are going so well it is easy to forget just how quickly things can change. Agricultural commodity prices tend to be very volatile and despite the fact that the products that we produce and export are of excellent quality and that the world population continues to increase (and we all need to eat!), we should always be mindful that dairy and meat prices may suddenly go out of favour almost overnight.

Other risks to the agricultural sector include increasing interest rates, increasing farmworking costs, a continuing higher dollar, environmental and climate issues and increasing overseas production.

Without trying to be too pessimistic this article attempts to reinforce the fact that it is important to build up your financial reserves now or in farming terms, make ‘hay while the sun shines’. Some things to think about:

Waitomo News - Trusts - April 2014

Be Aware of your Responsibilities as a Trustee

As accountants we are often asked to give advice on business structures, including family trusts. Trusts continue to be very popular in New Zealand where it is estimated that there are between 300,000 and 500,000 in existence. The exact number is unknown, because unlike companies, there is no central register of trusts. Many trusts simply exist to own the family home and where they have no taxable income, they do not need to register with the Inland Revenue Department.

While there is no standard definition of a trust the most common way of describing how a trust works is that a trust is a relationship between trustees (in whose name property is held or dealt with) and people called beneficiaries who are intended to enjoy the benefits of that property.

Individuals, business people and farm owners form trusts for various reasons including asset protection, provision for family members, farm succession, ease of management, and the ability to appoint trustees to assist with decision making, to name a few. Trusts may also provide tax advantages but recent changes to tax law have reduced some of these.

In general trusts work very well but it is very important to consider the responsibilities of being a trustee. This article briefly looks at some of these.

Waitomo News - Tax - July 2014

Is Tax Really a Burden for your Farming Business?

Rural accountants across the country will have their hands full over the next six months dealing with their dairy farming clients' high levels of income for the season just completed. There will be some dairy farmers particularly in the Waikato thatsuffered from the drought; however with the record payout level most will still show excellent surpluses. What this generally means for dairy farming businesses is a hefty tax bill.

As accountants, one of the main reasons we are employed is to help our clients minimise their taxation obligations. Generally we do this through structuring our client's affairs carefully and claiming the maximum amount of deductions available.

At the end of the day if your business is making good levels of profit then you will also be paying tax. Unless you have substantial tax losses or have a high amount of off farm income, the only way your business will grow is by making good profits, paying the right amount of tax, reinvesting the after-tax profits and keeping your personal expenses to a reasonable level. From our experience this is one of the keys to a successful farm business.

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